Rotary Club of Bright  – Our Commitment to Your Privacy

The Rotary Club of Bright is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website, donate to our causes, register for events, or engage with our club activities.


Information We Collect

Personal Information You Provide

When you interact with our website or services, we may collect:

  • Contact Details: Name, email address, phone number, mailing address
  • Membership Information: Professional background, interests, volunteer preferences
  • Event Registration: Dietary requirements, accessibility needs, emergency contacts
  • Donation Information: Billing address, donation preferences (we do not store credit card details)
  • Communication Preferences: How you’d like to hear from us and about what topics


Information Automatically Collected

  • Website Usage: Pages visited, time spent, browser type, device information
  • Cookies: Small files that help improve your website experience (see Cookie Policy below)
  • IP Address: For security and analytical purposes


How We Use Your Information

We use your personal information to:

  • Membership Services: Process applications, maintain member records, coordinate activities
  • Event Management: Register participants, manage catering, communicate event details
  • Donations: Process gifts, issue receipts, acknowledge contributions
  • Communications: Send newsletters, event invitations, club updates (only with your consent)
  • Community Service: Coordinate volunteer opportunities and project participation
  • Website Improvement: Analyse usage patterns to enhance user experience


Legal Basis for Processing

We process your information based on:

  • Consent: When you’ve given clear permission (e.g., newsletter signup)
  • Contractual Necessity: To fulfill membership or event registration obligations
  • Legitimate Interest: For club administration and community service coordination
  • Legal Obligation: To meet financial reporting and insurance requirements


Information Sharing

We Share Information With:

  • Rotary International/District: For membership records and program participation
  • Service Providers: Trusted vendors who help us operate (email services, payment processors, website hosting)
  • Event Partners: When co-hosting community events (with your specific consent)
  • Legal Authorities: When required by law or to protect safety


We Never:

  • Sell your personal information to third parties
  • Share your information for commercial marketing by others
  • Use your data for purposes beyond those stated in this policy


Your Rights and Choices

You Have the Right To:

  • Access: Request a copy of personal information we hold about you
  • Correct: Update or correct inaccurate information
  • Delete: Request removal of your information (subject to legal obligations)
  • Restrict: Limit how we use your information
  • Withdraw Consent: Unsubscribe from communications at any time
  • Portability: Receive your data in a common format


Communication Preferences:

  • Unsubscribe from emails using the link in any message
  • Update preferences by contacting us directly
  • Choose which types of communications you receive


Data Security

We protect your information through:

  • Secure Transmission: SSL encryption for all data transfers
  • Access Controls: Limited access to authorised personnel only
  • Regular Updates: Keeping security systems current
  • Secure Storage: Protected servers and backup systems
  • Staff Training: Regular privacy and security awareness programs


Data Retention

We keep your information:

  • Active Members: Throughout membership and 7 years after leaving
  • Event Participants: For the duration needed to provide services and fulfill legal obligations
  • Donors: As required by Australian tax and charity laws (minimum 7 years)
  • Website Users: Until you request deletion or withdraw consent


Cookies and Website Technology

We Use Cookies To:

  • Remember your preferences and settings
  • Analyse website traffic and improve functionality
  • Enable social media features and integrations


Cookie Types:

  • Essential: Required for basic website operation
  • Analytics: Help us understand how you use our site
  • Functional: Remember your preferences and choices

You can control cookies through your browser settings, though some website features may not work properly if disabled.


Children’s Privacy

Our website is intended for general audiences. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have inadvertently collected such information, please contact us immediately.


Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of these sites and encourage you to read their privacy policies.


Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will:

  • Post the updated policy on our website
  • Notify you of significant changes via email (if you’ve provided consent)
  • Include the effective date of any changes


Contact Us

For Privacy-Related Questions or Requests:

Website Manager: Jenny Chellew
Email: bright@brightrotary.org.au


Complaints Process

If you’re concerned about how we’ve handled your personal information:

  1. Contact our Website Manager directly
  2. We’ll investigate and respond within 30 days
  3. If unsatisfied, you may contact the Office of the Australian Information Commissioner (OAIC)


Australian Privacy Law Compliance

This policy complies with the Australian Privacy Principles under the Privacy Act 1988 (Cth). For more information about your privacy rights, visit oaic.gov.au.

Rotary Club of Bright
Where Every Voice Matters, Every Skill Counts